Special Project Volunteers

Works with and reports to Festival Coordinator

Timeframe: May to October

Summary: Works collaboratively with a team to prepare for admissions of the festival. During the weekend of the festival the Admissions Coordinator will be onsite to make sure the volunteers have what they need. 

Tasks:

• Work with Volunteer Coordinator to ensure sufficient volunteers

• Assess, with team, best practices for admissions

• Ensure bracelets are ordered in advance

• Determine the number of attendees including volunteers and guests

Onsite:

• Be onsite during Festival hours (does not include early entry for workshops)

• Work with fellow Coordinators to ensure admissions run smoothly  

• Talk and meet with admissions volunteers during the festival

• Prepare front entrance

• Work with Volunteer Coordinator in preparing volunteer Information Binder

Required knowledge and skills:

• Excellent organizational and logistical skills

• Possess excellent interpersonal and communication skills

• Possess excellent problem-solving skills

• Ability to work well with teams under pressure

• Attention to detail

Works with and reports to Ag End Coordinator (currently Anna Hunter)

Timeframe: July to September

Summary: The Ag End Assistant will assist in executing all agriculture-related programming during the Manitoba Fibre Festival, ensuring a seamless experience for attendees, vendors, and exhibitors. This role requires hands-on work with animals, strong organizational skills, and excellent communication to support a diverse range of activities.

Tasks:

• Liaise with Ag End Coordinator in advance of Festival to go over event schedule and plans.

Onsite:

• Assist with set up and take down of the agricultural exhibition

• Assist with unloading and loading of livestock, straw, tables/chairs, signage  and other demonstration areas

• Work with vendors and demonstrators during vendor set up.

• Coordination of ag programming events, including announcements/introductions, assisting presenters with set-up

• Ensure vendors and animal exhibitors know where water/feed/supplies are and assist if needed.

• Vendor support during festival.

• General Ag-end support during the festival (ie. helping guide visitors through the exhibit, answering questions)

Requirements:

• Be onsite during the festival from Thursday - Saturday (not a vendor)

• Be comfortable around livestock (previous experience is not required)

• Be comfortable lifting and moving 50lbs (ie. hay bale)

• Willing to work with volunteers and ag end coordinator

Reports to Festival Coordinator.

Timeframe: April to September

Summary: The Demonstrations Coordinator will work in similar capacity to the Vendor Coordinator, organizing and supporting the various volunteer demonstrators who participate in the Festival. There will be preparatory tasks as well as on-site responsibilities and follow-ups to ensure that demonstrators have everything they need for a great experience.

Tasks:

• Email invitation to previous demonstration and education display organizers

• Seek out new organizations for consideration

• Work on layout

• Follow up with demonstrators after the festival

Onsite:

• Be onsite for set-up

• Work with volunteer team to ensure that demonstrators’ needs are met

Required knowledge and skills:

• Possess excellent interpersonal and communication skills

• Possess excellent problem-solving skills

Works with and reports to the Festival Coordinator

Timeframe: February to October

Summary: Works collaboratively with a team to release vendor applications, review vendor applications, and communicate with vendors leading up to the festival with the help of the Festival Coordinator. During the weekend of the festival the Vendor Coordinator will be onsite with the Festival Coordinator to make sure the vendors have what they need. This position cannot be held by a vendor 

Tasks:

• Prepare and promote vendor applications

• Seek out new vendors to increase market diversity

• Review applications

• Regular email communication with vendors

• Provide information for market floor plan

Onsite:

• Be onsite during vendor set up

• Work with Volunteer Coordinator to ensure vendor needs are met during the festival

• Talk and meet with vendors during the festival

• Follow up with vendors (thanks, feedback)

Required knowledge and skills:

• Excellent organizational and logistical skills

• Possess excellent interpersonal and communication skills

• Possess excellent problem-solving skills

• Ability to work well with teams under pressure

• Attention to detail

Works with and reports to Festival Coordinator

Timeframe: February to October

Summary: Works collaboratively with a team to prepare volunteer application form, review volunteer applications, and communicate with volunteers leading up to the festival. During the weekend of the festival the Volunteer Coordinator will be onsite to make sure the volunteers have what they need. Experience as a volunteer coordinator is an asset.

Tasks:

• Prepare and promote volunteer applications

• Review applications

• Prepare volunteer schedules following consultation with other Coordinators about Festival needs

• Regular email communication with volunteers

• Prepare volunteer Information Binders

Onsite:

• Be onsite during vendor set up with Volunteers

• Work with fellow Coordinators to ensure volunteer needs are met during the festival

• Talk and meet with volunteers during the festival

• Prepare rest area and snacks for volunteers

• Follow up with volunteers

Required knowledge and skills:

• Excellent organizational and logistical skills

• Possess excellent interpersonal and communication skills

• Possess excellent problem-solving skills

• Ability to work well with teams under pressure

• Attention to detail